02/09/2008:MST: (L. Toth) Move to remove Article 1V Financial Policy
section 3 from the BCFFPA Policy Manual, and replace with:
Membership fees will be collected by the Provincial office with a $10.00
processing fee applied to each membership
On a quarterly basis, a portion of the accumulated membership monies will
be returned to the regional/area councils for distribution to the local
associations. In the event that there is no regional/area council in place, the
BCFFPA provincial office will equitably distribute the accumulated
membership monies to the local associations
Required information regarding local and regional signing authorities,
banking information and financial statements must be received by the
Federation office no later June 30th of each year. All membership monies
will be held until such time as the information is received. At the fiscal year
end, any unclaimed membership funds will be transferred to the BCFFPA
General account for the discretionary use of the Provincial Board of
Directors.
This motion was tabled to the October meeting. The board was asked to look at
the motion and be prepared to discuss it
c.
Financial Reviews – As locals are not complying with requests for
financial information, and as the Federation provincial organization is
responsible for all financial dealings it was proposed that 6 financial
reviews be undertaking in the fiscal year 2008/09. The locals that will
be looked at are Eastside, Burnaby, Kelowna, Salmon Arm, Port
Alberni, and Kitimat. L Toth will draft a letter in the next week.
d.
New Bookkeeper – the new bookkeeper C. Lund, CGA will oversee
the books and complete the month end. L. Bryant will write cheques.
e.
Central Island Bank Account. – S. Davis was asked to close the
account and have the provincial office hold it in trust until a new
council can be formed. L Toth will draft a letter to S. Davis.
9.
Old Business
a.
Donation Policy
04/09/2008:MSC: (S. Davis) Move that the Executive Committee be given the
authority to spend up to a maximum of $250.00 to honor a foster parents at
his/her funeral or memorial who has generously donated their time and
energy to the BCFFPA to benefit the fostering community. Carried
b.
Lack of funding for new placement BF October
c.
Kids up Front – Debbie to continue and as Kids Up Front.
Expenses not to exceed $65 per month. Monthly reports on who is
receiving tickets are to come to the Federation office. Ellaine will
inform Kids Up Front. Heather Bayes abstained.
d.
Executive Job Description – BF in October
Next meeting date October 25, 2008
