BCFFPA BOARD OF DIRECTORS

TELECONFERENCE SUMMARY

JULY 18, 2005

 

 

  1. Minutes of June 15, 2005 – set aside until next teleconference

 

  1. Treasurer’s Report

 

    1. Funds Recover – The Treasurer has reviewed and sees no reason not to go ahead.  The Operations Manager will contact the individual.

 

01/07/05: MSC: (The Treasurer York) Move to advise Bullock to go ahead and try to retrieve monies owed to the BCFFPA unanimous

 

    1. New Bookkeeper Update – The Treasurer and the Operations Manager will interview a potential candidate for this position within the next couple of weeks
    2. Web Redesign – requests for quotations to make the website more user friendly and visually appealing will go out.  Three quotes will be looked at.
    3. Casino/Bingo Money – The Treasurer will look into getting a bingo slot.
    4. Macro Regional Council funding – There is a need to provide on-going funding to assist the Macro Regional Council in existence to continue moving forward.  The Treasurer will look at funds available.  The Treasurer and the Operations Manager to work on criteria for funding

 

  1. President’s Report
    1. Membership Drive – the board agreed to do a membership drive for a portable DVD player for Foster Parent members, and a regular DVD player for Associate members. A bulletin will be sent to all foster parents in BC

 

02/07/05: MSC: (Melanie Filiatrault) Move to have a membership drive for a portable DVD player for foster parent members and a regular DVD player or Associate members for the 2005/06 membership year unanimous

 

    1. Meetings Attended

                                                               i.      CFFA – The President facilitated two days of meetings at this event.  The CFFA has indicated that they would be happy to have the BCFFPA sponsor the 2007 event along with its 40 year anniversary

                                                             ii.      Database Meeting – A short meeting was held to discuss the need for an agency agreement between the three partners in the project.  This is something that was brought up by an auditor and is recommended by Revenue Canada.  The Operations Manager is drafting up an agreement which will be discussed at the next meeting of the database committee which is set for July 27th

                                                            iii.      Foster Doll Meeting – A wind up event was attended in Kamloops.  There was also a meeting held to discuss phase 2 at which time the dolls will be given to agencies. 

                                                           iv.      Fraser MCFD –The BCFFPA has offered recruitment assistance in this region due to a shortage of homes.

                                                             v.      CLS updates – some questions were asked of MCFD.  As the BCFFPA was informed that foster parents would not be part of the move until later, there are queries arising around timelines and whether foster parents will be able to hold both CLS and MCFD contracts.

 

  1. Old Business
    1. AGM 2006 – The President and The Operations Manager did a site visit in Harrison.  Two more are planned for the 21st and 22nd of July in Kelowna.
    2. Ad Astra – Extended Health Plan.  This is still under discussion.
    3. Youth Addiction Services – The Secretary will look at all available youth addiction services in the province to see where the shortfall is.
    4. FAS Support Network – a note has gone out to all FCFS member agencies to please contact their MLA’s in order to try to get the funding restored to this group.
    5. Advisory Information –  Protocols are a very important issue and will be included for discussion at a provincial table as will the Education program.  There are many issues around the Education program as no formal lists of participants were kept so many people do not show as completed.  The Federation needs to be proactive in gathering feedback prior to going to the table.  The President will check with MCFD regarding whether new Regional Protocols have been received from each of the 5 regions. 
    6. A survey will be done with foster parents to try to ascertain their level of satisfaction regarding the BCFFPA .  This could be sent out with the membership drive information.  The board was asked to provide input by the 28th.

 

  1. New Business
    1. Policy and Procedures – an updated policy and procedures manual is being worked on and a draft will be coming out shortly to the board for input.
    2. The Treasurer to look into the possibility of assisting some regions of the province with mailing costs.

 

  1. Ministry Liaison
    1. Liability Insurance – there have been a few confusion with the implementation of the new way of delivery for liability insurance.  In addition, some caregivers did not receive letters as addresses held by MCFD are not current due to several reasons.  MCFD has written a clearer letter regarding the liability issue, as the letter from AON to foster parents was inadequate.
    2. Caregiver Standards will be going out in the fall
    3. CLS – The ministry liaison will look into timelines for moving of contracts and whether dual CLS/MCFD contracts are a possibility.

 

Next meeting August 31st 7:00-9:00 PM


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   BC Federation of Foster Parent Associations
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